Step by step guide - Preparing for the NCAT hearing

If a Fencing Notice has not been served by you or your neighbour, or it is less than one month since the Fencing Notice was served, NCAT cannot hear the case (unless you have not been able to find your neighbour or your case relates to urgent fencing work).

If you made the application to NCAT, you will need to show that a Fencing Notice was served. You could do this by providing:

• copies of the Fencing Notice served on your neighbour
• proof of when the Notice was posted or received
• copies of any correspondence between you and your neighbour, for example, letters, emails, text messages and faxes
• a copy of the application to NCAT.

If you were not able to serve a Fencing Notice because you could not find your neighbour, you will need to provide evidence of:

• any title search of the neighbouring land 
  
• any other enquiries you made to find the identity or contact details of the owner
  
• any conversations you have had with tenants or real estate agents (for example, where the tenants or real estate agent managing the property would not give you the details of the owner).
  

For more information on how to find the owner of a property if they do not live next door, see Talk to your neighbour.

If you want a new fence, you will need to show the tribunal member that the existing fence is not sufficient. If you do not want a new fence, you will need to show the tribunal member that the existing fence is sufficient.

Evidence about whether the existing dividing fence is sufficient or insufficient could include:

• photos of any existing fence
  

• photos, videos, maps or other documents showing the type of fences in your area  

• photos or information showing damage to the fence and any repairs that are needed
  
• police reports (for example, records of a burglary or trespassing may be relevant if you are saying the fence does not provide security)
  
• local council notices and evidence of land zoning  (if you are saying that the fence is not appropriate to the use of the land).

You or your neighbour need to show what sort of fence should be built. You should also bring evidence of how much the work will cost.

You could bring along:

• quotes for building the fence (which are valid and have not expired)
  
• copies of any local council rules about the height of fences or materials that cannot be used (you should contact your local council or look at its website for this information)
  
• copies of any covenants, easements or restrictions on user that may affect where you can build a fence. You will need to look at the Certificate of Title for your property. If you are unsure about the meaning of anything listed on your Certificate of Title you should get  legal advice
  
• photos or information about the types of fences in your area
  
• any witnesses who can give evidence to support your case.
  

Make sure you take quotes for building or repairing the fence with you to the hearing. If you do not take quotes it may delay your case. 

A dividing fence will usually go on the common boundary line between two neighbouring properties. If a fence can't be built on the boundary line because of the nature of the land, it will usually be built as close as possible to the boundary. If you and your neighbour disagree on where the fence should be built, relevant evidence could be:

• photos or information about the fence-lines or fences in your area
  
• surveys
  
• professional reports (for example engineers reports).  

You and your neighbour will need to tell the magistrate how you think the costs of any fencing work should be split. Relevant evidence could be:

• photos, police reports or witness evidence that provides information about any deliberate damage to the fence that has been caused by your neighbour or their tenants
  
• photos or information showing that the fence your neighbour wants is more than what is sufficient. Neighbours must usually only share the cost of a sufficient dividing fence. If your neighbour wants a fence of a higher standard they will usually have to pay any additional costs. For more information about evidence relating to whether a fence is sufficient, see question 2.
  
• photos or development plans relating to any swimming pool that has been or will be built on the land.
  

For more information about who should pay for fencing work, see Your rights and obligations.

If the application relates to urgent fencing work, relevant evidence might include:

• police reports of any security issues (for example a report about a burglary)
  
• a report of any damage caused to the original fence
  
• information about potential stock loss (this might be any records you have of your stock or a statement by you or a person occupying your property)
  
• information explaining why it was not practical for a Fencing Notice to be served on your neighbour
  
• information about other steps that could have been taken. For example, information about the availability and cost of temporary fencing.