Affidavits and statements

The Judge in charge of your case may have made orders that:

• you prepare affidavits or statements of your witnesses, then file and serve them on (give them to) your employer (the respondent)
• your employer prepare affidavits or statements of their witnesses, then file and serve them on you
• you prepare affidavits in response to your employer's affidavits, then file and serve them on your employer.

Evidence in the Federal Circuit and Family Court of Australia is usually given by affidavit. An affidavit is a written statement where the contents are sworn or affirmed to be true.

If your claim is for $20,000 or less you may have elected to use the Court's small claims procedures. This means that the Court may accept affidavits that:

• have not been written in the correct way
• have been written using the incorrect form
• have not been sworn or affirmed to be true.

The Court might order you and your employer to file and serve written statements instead of affidavits. Unlike affidavits, written statements do not have to be written in a particular way or use a particular form. Apart from the evidence it contains, a statement should include the name and address of the person making the statement, and the details of your case. It should also be signed by the witness.

You can write a statement in the same way as you write an affidavit and sign it, but you do not need to swear or affirm it.

You will need to prepare your own affidavit. If you have any witnesses, you will need to ask them to make their own affidavits.

If your witness is not sure how to write an affidavit, you could send them a link to this page or print it off and give it to them.​

You should get legal advice before preparing an affidavit or a statement.

You can get a blank affidavit form from the:

• registry of the Court hearing your case
• General federal law forms page on the Federal Circuit and Family Court of Australia we​bsite.

Before you start writing your Affidavit, you may want to plan:

• what information you will include
• what documents you will include
• how your Affidavit will be structured.

It is important that your Affidavit is easy to read so the court can understand what you are trying to say. To do this:

• write in chronological order (the order in which things occurred)
• divide your Affidavit by topics using headings
• keep it brief
• remember who you are writing to - the court has no personal knowledge of your relationship so you must tell them all of the facts.

You should only include information that you have direct knowledge of. A person has direct knowledge of something if they saw or heard it or otherwise witnessed it.

You should only include information that is relevant to the orders you want the court to make. The court can’t consider irrelevant or unnecessary information. If you include too much irrelevant or unnecessary information in your Affidavit, the court may refuse to read it.

Your affidavit should not include:

• your personal opinion, for example, ‘I could tell he wanted to get rid of me’
• hearsay evidence - evidence of what someone else saw, heard, or otherwise witnessed, for example, ‘Jane told me what our boss had been saying about me’
• hypothetical statements, for example, ‘If I hadn’t been so good at my job he wouldn’t have fired me’
• generalisations, for example, ‘All bosses are mean’
• offensive comments, for example, ‘my employer was a bastard’
• submissions, for example, ‘The court can be satisfied that I was dismissed in breach of a general protection’
• legal advice you have received
• your interpretation of the law.

When you are preparing your Affidavit, you must:

• use plain language
• write in the first person
• only state the facts
• be specific - use dates, times, amounts, locations and names where possible
• refer to any conversations using the actual words spoken, for example, I said to Jane words to the effect, “That’s fine.”
• separate each topic using headings
• include only one issue per paragraph
• number each paragraph
• number each page consecutively, including any annexures.

Don’t include any information or documents that suggest or prove you have committed a criminal offence. This can be used as evidence against you later if you are charged. If you are not sure what to include, you should get legal advice.

Formatting

Your Affidavit should be:

• double spaced
• left aligned
• size 12 font
• in an easy to read font, for example Arial or Calibri
• written in English.

Don’t sign your Affidavit until you are ready to have it witnessed.

If you want to include a document or object as part of your evidence, you can 'annex' or 'exhibit' it to your affidavit. Annex means to attach it to the back of the affidavit, and then it becomes an 'annexure'. The annexure would then be attached to the back of the affidavit.

An exhibit is referred to in the affidavit but is not attached to the affidavit. Annexures are used for smaller documents while exhibits can be used for larger groups of documents and objects.

To annex documents to your affidavit:

• refer to each of the documents in the text of your Affidavit - if there is more than one document, give it a number or letter, for example ‘Annexure 1’
• attach the documents to the back of your Affidavit in the order that they are mentioned in your Affidavit
• create a cover page for each document, with the statement:

• continue the page numbering in your Affidavit across all annexures.

Make sure the documents you attach to your Affidavit are clear and easy to read. If they are not, the court may not consider them, or they may ask you to provide another copy.

Don’t include original documents in your Affidavit - only attach photocopies. The documents you file become the courts property. You will not be able to get them back once your case in finished. 

You can include evidence of conversations if they are relevant. Affidavits should be written in the first person (from the point of view of the person making the affidavit) and using the word 'I'. If the affidavit refers to a conversation, you should write down the exact words used by the people in the conversation.

Once you have finished your affidavit, you need to sign it in front of a witness. The witness must be either a lawyer (including solicitors and barristers) or a Justice of the Peace.

You must swear (religious oath) or affirm (non-religious oath) that the contents of your Affidavit are true.

You and the witness should sign every page, including the last page.

To fix any error(s) in your Affidavit, cross out the error(s) and write your initials next to your change(s). The person witnessing your Affidavit must also write their initials next to each change. 

For more information about where to find a Justice of the Peace, see Finding a JP on the Department of Communities and Justice website.

If you are unsure what to write in an Affidavit, or what documents to attach, you should get legal advice.

Instructions for filling out an Affidavit

Sample Affidavit

Your employer's affidavits might be similar to yours. The first page may have the same details about the registry, case number and parties. It will have different details at the bottom of the first page because it will be filed on behalf of, and prepared by, different parties.

Because your employer's affidavits are usually written after having read yours, they may refer to sections of your affidavits. For example, if an affidavit was being written in response to an affidavit written by the employee, it might say:

The Judge may make an order about you filing and serving an affidavit in reply to your employer's affidavits. If there is anything raised in your employer's affidavits you don't agree with, you can prepare affidavits to specifically deny those parts.

Continuing with the example above, the applicant may write an affidavit in reply. It might say: